CONSTITUTION OF THE AUBURN STUDENT CHAPTER OF AMERICAN SOCIETY OF CIVIL ENGINEERS
Proposed January 23, 2001
ARTICLE I. Name
The name of this chapter shall be the Auburn University Student Chapter of the American Society of Civil Engineers. For simplicity, Auburn University ASCE Student Chapter may be used.
ARTICLE II. Objective
The objective of this chapter shall be to encourage the development of the professional consciousness, to give an opportunity for civil engineering students to become acquainted and to practice working together effectively. Furthermore, the chapter shall promote a spirit of congeniality amongst themselves, and provide friendly contact with the engineering profession. Also, this chapter will encourage lifetime ASCE memberships, present a good image of civil engineering, and encourage undecided engineering students into civil engineering.
ARTICLE III. Membership
The membership of this chapter shall be composed of Auburn University students who have paid the dues set forth by the student chapter officers. Members who miss fewer than three meetings a semester and attend a more than 75% of the social and fundraising functions will be considered active. Meetings shall be open to any interested individuals. No Auburn University student may be denied membership on the basis of race, sex, religion, origin, color, age, disability, or veteran status.
ARTICLE IV. Officers
The permanent officers of this chapter shall be President, Vice-President, Secretary, Treasurer, Engineering Council Representative, Annual Progress Committee Chair, Fundraising Committee Chair and a Webmaster. The chapter membership may also elect a Publicity Committee Chair, an Event Committee Chair, and a Membership Committee Chair, as they deem appropriate. The President must have senior status at the start of the fall term. If no student with senior standing runs for office, only then may a junior be elected. The Vice-President must have at least junior standing at the start of the fall term. Officers of the chapter shall be students in good standing with Auburn University and the Department of Civil Engineering.
ARTICLE V. Amendments and Bylaws
An amendment to this constitution may be proposed by presenting the desired amendment to the officers at a Business Meeting. This petition shall be read at the next regular meeting. A three-fourths (3/4) favorable vote, of the active membership present shall be required for the amendment to be adopted. Proposed additions or amendments to the Bylaws may be presented in writing at any regular meeting of this chapter. A 75% majority vote of the active membership present shall be required for adoption. Article III determines the active membership whose role will be read by the Secretary prior to the meeting upon which amendments are voted.
ARTICLE I. Dues
Dues shall be determined by a 75% majority vote of the elected officers in the first meeting of the fall term. Dues shall be waived for freshman. Fees may be assessed for special events and activities in amounts to be determined by a 75% majority vote of the officers.
ARTICLE II. Election of Officers
The president shall read the qualifications for each office and the election procedure. Members may nominate themselves or others to the position. Nominees must be present at the meeting in order to be elected. Nominees who know that they are not qualified should decline their nomination. Nominees shall leave the room and the election shall be by a show of hands. The president and at least one other officer shall count the votes.
ARTICLE III. Officer Duties
President: The president shall exercise general supervision of the affairs of the chapter, preside at the meetings, delegate social responsibilities, countersign all checks and shall perform all other duties as are incumbent on such an office. The President and one other member shall attend the monthly Montgomery Branch Meetings. If the President is unable to attend, he or she shall appoint another officer to attend the Montgomery Branch Meeting.
Vice President: The vice president shall assist the president and shall assume the duties of the president when he or she is unable to discharge the duties of the office. Also, the vice president will make arrangements for professional speaker.
Secretary: The secretary shall be responsible for the chapter’s correspondence and preparation of the newsletter. Also, they shall take meeting minutes at all ASCE general meetings as well as ASCE officer’s meetings to include the role. Based upon roles, the Secretary will compile a list of active members for the meeting prior to all votes. Meetings of the meeting will be presented at the following meeting and voted on for approval.A 75% majority of active members present must approve of the minutes in order for the minutes to be submitted for the annual report and posted on the webpage.
Treasurer: The treasurer shall collect dues, maintain the checking account, and countersign all checks.
Engineering Council Representative: The engineering council representative shall attend all Engineering Council meetings and report back to the ASCE officers on their activities. Also, they shall coordinate the ASCE responsibilities for Engineering Day.
Event Committee Chair: The Event Committee Chair shall be responsible for advising and conducting the Event Committee. The Committee shall be responsible for planning, organizing, and executing the social events of the chapter.
Fundraising Committee Chair: The Fundraising Committee Chair shall be responsible for advising and conducting the Fundraising Committee. The Committee shall be charged with generating income for the chapter.
Publicity Committee Chair: The Publicity Committee Chair shall be responsible for advising and conducting the Publicity Committee. The Committee shall be responsible for announcing meetings, trips, and other events of the chapter. Meetings shall be posted in all buildings frequented by Civil Engineering and Pre-Engineering Students.
Annual Progress Committee Chair: The Annual Progress Committee Chair shall be responsible for advising and conducting the Annual Progress Committee. The Committee shall be charged with making a scrapbook of the calendar year with all relevant pictures and notations and submit the annual report to the National ASCE Chapter. The annual report shall include a paragraph summary of every ASCE event, copies of the roll and meeting minutes from every meeting, and any other documents deemed necessary by the office.
ARTICLE IV. Tenure of Office
Tenure of office shall be for one-year beginning the following Summer Semester. If any office is vacated for any reason, then a special election may be held to fill that position.
ARTICLE V. Meetings
General and Business Meetings shall be held as determined by the officers. The officers should make every effort to be consistent with the meeting time and location. The chair of the committee shall determine time and location for committee meetings.
ARTICLE VI. Management
Be it resolved that the power to conduct business, establish rules and regulations, and to enforce these by all appropriate means so as to promote and ensure the efficient and expedient operation of the Auburn University Student Chapter of ASCE shall be vested with the duly elected officers of said chapter. Actions of officers shall require a 75% majority vote of said officers.